This One Scheduling Strategy Can Save You Hours Each Week – Part 4

  • Written by admin
  • September 5, 2015 at 2:41 pm
  • This One Scheduling Strategy Can Save You Hours Each Week

    Written by  Stephanie Wasylyk, Founder of VIF Strategies


    Today’s tip is nothing fancy or spectacular, but in my research it is something that all of the most successful people do to make the most of their time.  You don’t need a personal assistant, you don’t have to watch less TV, and you don’t have to work twice as hard.

    Want to know what it is?

    It’s simple.  Just block book your time!

    But are you already doing it?  If not, why not?  You want more hours in the day, don’t you?

    Here’s how it works.

    I’m going to assume that you do have a calendar of some sort already for tracking your appointments and other commitments.  What we want to do is take that one step further and start scheduling your time like you do the rest of your commitments.  The goal is to make sure the things that are important to you are scheduled in and are given the same importance, and if not more importance, than the rest of your commitments.

    The other trick is to start by consolidating similar tasks together.  For example, choose one afternoon each week for housework, and one morning each week for appointments.  Read all of your emails at once instead of 20 times each day.  If those things aren’t scattered throughout the week your other more important tasks like working on your business won’t be interrupted.  It will also keep your mind clearer during your creative time.Da Vinci Time Quote


    Next, we also want to consolidate the time that you are seeing clients so that you don’t have too much wasted time in between appointments.  If, for example, you work 5 full days each week, but your practice is only half full, then you can decrease your work hours without losing any clients.  Once those times have filled up you can open up more, but until then you have gained back 20 hours in the week to focus on filling your practice or working on new projects.

    Here’s a snippet of my own schedule.

    9 am-2 pm : creative time working on new projects and program development
    2 pm -4 pm : school work or professional development
    4 pm -6 pm : meal prep, housework
    6 pm -bedtime : free time

    9 am – 2 pm : work on blog, newsletter, website
    2 pm – 5 pm : appointments or catch up on email and social media
    5 pm – bedtime : miscellaneous (sometimes public talks, social time, webinars, etc.)

    9 am – 1 pm : see clients
    1 pm – 3 pm : admin and a big lunch
    3 pm – 7 pm : part time job

    Is this starting to make sense?  What this does is free up your mind so you can be working on one task without worrying that you should be doing something else because you know you have time for it scheduled later in the week.  It’s no good to finally get stuck into a project, only to be pulled away by a meeting.  Or to have 30 minute breaks in between your clients which is not enough time to get settled into any task.

    Just as a reminder, this works for free time as well.  Make sure to schedule in non-negotiable family time or relax time so that you know when your work day is over.

    I know for me if it’s not in the schedule, it doesn’t happen.  So get into the habit of writing everything down and then sticking to it!

    Give it a try, and let me know how much time you think you’re saving in your week.